Effective Date: July 16, 2025
Location: Beltsville, Maryland, USA
Contact: [email protected] | +1 240 563 9562
Website: kingdomembassychurch.com
1. Introduction
Kingdom Embassy Church ("we," "our," or "the Church") is committed to safeguarding the personal information of our members, visitors, volunteers, and online participants. This policy outlines how we collect, use, store, and protect your data in accordance with privacy laws, including GDPR, CCPA, PIPEDA, and POPIA.Participation in our programs or provision of your personal data indicates your acceptance of this policy.
2. Scope
Applies to all personal information collected through:In-person or online services and events
Website forms and interactions.
Donations and financial pledges
Volunteer and ministry participation
Media (photos, videos, livestreams)
Communication with staff or leaders
3. Personal Data We Collect
Identity & Contact Info: Name, age, address, email, phone, emergency contacts
Spiritual/Ministry Data: Prayer requests, membership, baptisms, volunteer roles
Financial Data: Donation records, payment methods (secured), pledges
Media/Communication: Photos, videos, emails, testimonials, prophetic words
Technical Data: IP address, device/browser type, cookies, usage patterns
Sensitive Info: Religious beliefs, health data (for pastoral care), minors (with consent)
4. How We Use Your InformationChurch Operations:
Pastoral care, services, groups, ministry coordination
Communication: Updates, event notifications, prayer support
Finance: Process donations, issue tax receipts, manage pledges
Media & Outreach: Share content on our platforms for ministry promotion
Legal & Safety: Fulfill legal obligations, ensure security, audit records
5. Legal Basis for ProcessingUSA (Maryland):
Consent, legal obligation, legitimate interest
EU/UK (GDPR/UK DPA): Explicit consent, vital interests, legal compliance
Canada (PIPEDA): Informed consent, legitimate purposes
South Africa (POPIA): Consent, legal processing, organizational interest
6. Media Consent & Recording Notice
By entering our premises or online events, you may be recorded.Recordings may appear on church media platforms
To opt out or request removal: [email protected]
Minors: Require written parental/guardian consent for participation in recordings or programs
7. International Data Transfers
If you're outside the U.S., your data may be transferred here. We use:Standard Contractual Clauses (SCCs)
Adequacy rulings (EU/UK/Canada/SA)
Strong data protection protocols
8. Your RightsAll Users:
Access, correction, deletion, processing restrictions
Additional (EU/UK/Canada/SA):Consent withdrawal, data portability, objection to processing, lodge complaints
To exercise rights: Email [email protected] with your request and identity verification. We respond within 30 days.
9. Data Retention
Donations: 7 years (legal compliance)
Member/visitor data: While active + 2 years
Media: Until no longer relevant or removal requested
Pastoral notes: While pastoral relationship is active
Children’s data: Until age 18 + 2 years
Secure disposal practices are followed once data is no longer needed.
10. Cookies & Tracking
We use cookies to enhance your website experience.
Types: Essential, analytics, marketing, social media
Manage cookies in your browser settings or through cookie banners (for EU/UK/Canada/SA)
11. Third-Party Services
We work with vetted providers under strict Data Processing Agreements:
CRM & Communication: GoHighLevel
Payments: Stripe
Emails: Mailchimp
Media: Meta/Facebook, Instagram, TikTok, YouTube, Streamyard
Analytics/Cloud: Google
We do not sell your data.
12. Children’s Privacy
Age limits: under 13 (US), 16 (EU/UK), 18 (SA)
Parental consent required for data collection
Children’s programs require registration, medical info (if needed), and media consent
13. Data Security
We employ strong measures to protect your data:Encryption in transit and at rest
Regular audits and updates
Access controls and breach response plans
14. Policy Updates
Reviewed annually or upon legal/operational changes.
You’ll be notified via:Email, church announcements, posted notices, or our website
Continued participation = acceptance of updated policy.
15. Contact & ComplaintsGeneral Inquiries:
Media Requests: same as above
Authorities:
U.S.: FTC, Maryland Attorney General
EU/UK: ICO or local DPA
Canada: OPC
South Africa: Information Regulator
Last Updated: July 16, 2025